CYCLING IRELAND AGM

Irish Cycling Federation 2009 AGM

Venue: Cavan Crystal Hotel, Cavan, Co Cavan on 14th November at 11:00am
Registered Office: Kelly Roche House, 619 North Circular Road, Dublin 1.
Directors: M. Concannon, J. Watson, R. Wyley, E. Keogh, A. Moran, O. Hendron.


Agenda

1. President’s address.

2. To adopt the attached standing orders for the orderly conduct of the AGM.


Ordinary Business

3. To consider the minutes of the AGM of 22nd November 2008.

4. To receive and present the Directors’ report annexed to the 2008 annual accounts of the company. Mr. Rory Wyley, Treasurer, will present this.

5. To receive and consider the audited financial statements of the company for the year ended 31st December 2008. Mr. Rory Wyley, Treasurer, will present these.

6. To consider the Income and Expenditure Account for the nine months to 30th September 2009 and the 2010 budget principles. Mr. Rory Wyley, Treasurer, will present these.

7. To fix membership fees for 2010. Mr. Rory Wyley, Treasurer, will present this.

8. To appoint Auditors for 2010.

9. To consider the following reports:

- Youth Commission Report;
- MTB Commission Report;
- Track Commission Report;
- Coaching Commission Report;
- Women’s Commission Report;
- Disability Commission Report;
- Road Commission Report;
- Anti-Doping Report;
- College of Commissaires Report;
- Cycling Ireland Board Report.

10. Announcement of New Honorary Cycling Ireland Life Members

11. To elect a President. Mr. R. Wyley has been nominated by Dan Morrissey Carrick Wheelers, Dungarvan CC, Ards CC, Killorglin Credit Union Cycling Club and Cycling Ulster Executive

12. To elect and Honorary Treasurer. Mr. N. Brosnan has been nominated by Dan Morrissey Carrick Wheelers and Killorglin Credit Union Cycling Club

13. To elect two Board members:

Mr. Anto Moran nominated by Ravens CRT.
Ms. Orla Hendron nominated by Dundrum Town Centre Orwell Wheelers;
Mr. Carl Fulerton nominated by Cycling Ulster Executive and Emyvale CC
Mr. James McArdle nominated by Swords CC.


General Business

14. Mr. Geoff Liffey, Chief Executive Officer, to present a business update.


Motions

1. That in compiling the annual Cycling Ireland Calendar, clubs who are willing to apply for race dates and who do not intend running underage races should not be discriminated against in the allocation of race dates. By Balbriggan CC

2. That Clubs who do not apply to promote an open race on the annual CI calendar, should offer to provide Marshalls/Stewards (Min 2) to adjacent clubs who may be running an event, offer failure should result in the doubling of affiliation fees and these fees would be allocated to promoting clubs in the area. By Balbriggan CC

3. That all Regional Commissaire appointments be submitted to Cycling Ireland Admin for publication. By Balbriggan CC

4. That One Day Licences as they are presently administered should be abolished. By Balbriggan CC

5. That One Day Licences should be replaced by One Day Licence Vouchers in a similar design to be administered by Cycling Ireland Admin. A cyclist could apply to Cycling Ireland Admin for a book (Min 5) of vouchers for €50. When a cyclist wishes to enter a race, they would then submit a completed voucher to the relevant Commissaire who will then submit it with their Comms Report. Unused vouchers can be returned to CI for refund or re- allocation the following season. By Balbriggan CC

6. That the Draft Version 0.1 (Jan 11th 2009) on the Proposed division of tasks for Commissions and Provinces be implemented. By Cycling Ulster Executive (Document referred will be provided along with reports on the day and on the CI Website in the coming weeks)

7. That the Road Commission grades all applications for National Championships, prior to submission to the Board for approval, on points based on those applications which demonstrate that interested clubs have taken into account the criteria for such events. We would also propose that the Provincial Calendar coordinators and the CEO of Cycling Ireland be in attendance at the grading so that it is open and transparent. By Cycling Ulster Executive

8. That All National Commissions hold their Annual General Meeting at a weekend in a location central to the whole of Ireland, avoiding clashes, so they are more easily attended by interested parties with official notification and agendas of such meetings available to the members and Provincial Secretaries a minimum of two weeks in advance. By Cycling Ulster Executive

9. That the minutes of all such AGMs are distributed to the Provincial Secretaries and are available for Download on the Cycling Ireland Website within one month of the AGM. By Cycling Ulster Executive

10. The maximum permitted distances for Youth racing in an uncontrolled Road Race should be increased as follows:

- Age 16/15 60Km to 80Km
- Age 14/13 25Km to 30Km
- Age 12/11 10Km to 15Km
(Note no changes recommended to gearing restrictions)
By Youth Commission Cycling Ireland


Other

15. Close of meeting.